Urgent Care Scheduling Software

Built for the fast-paced, high-variability nature of urgent care, Intrigma streamlines scheduling, minimizes coverage gaps, and empowers staff flexibility through intelligent automation.

When urgent care scheduling fails, patient access suffers

Overtime, staffing gaps, and rising turnover often point to broken scheduling, here’s why.

Unpredictable Patient Volume

Urgent care centers face high variability in patient demand, making static schedules inefficient and risky.

Short-Notice Shift Adjustments

Absences, no-shows, and sudden changes strain staff and disrupt coverage without a rapid-response system.

Staff Retention Challenges

Irregular hours and unfair shift distributions lead to burnout and turnover among clinical staff.‍

Multi-site and Float Scheduling Complexity

Coordinating schedules across multiple clinics and mobile care units requires real-time visibility and rule-driven automation.

Custom-built solutions for urgent care teams

Intrigma delivers intelligent scheduling tools designed specifically for urgent care, built to handle unpredictable demand, fast-paced workflows, and multi-location coordination.

Rapid-Response Auto Scheduling

Prepare urgent care schedules using automated logic to quickly cover shifts with the right mix of staff and skill sets. Automate scheduling around patient volume forecasts, licensing, and shift preferences.

Transparent Fairness and Equity Tracking

Intrigma tracks every clinician’s shifts—including nights, weekends, and holidays—to ensure equitable distribution and address burnout risk. Data-backed fairness helps boost morale and retention.

Mobile-Ready Self-Service Tools

Empower staff with real-time access via iOS, Android, and desktop. Staff can view, swap, and request shifts from anywhere—reducing administrative delays and enhancing schedule ownership.

Multi-Clinic, Multi-Team Coordination

Easily organize and filter schedules by location, team, or floor. Whether managing one clinic or ten, Intrigma provides unit-specific and enterprise-wide visibility for efficient oversight.

Built-In Financial Controls

Stay within budget by aligning staffing with patient demand and minimizing reliance on overtime or locums. Cost-aware scheduling logic reduces unnecessary labor spend.

How Urgent Care departments improved scheduling with Intrigma

Discover how top-performing Urgent Care departments overcame staffing inefficiencies and improved patient care using Intrigma’s tools.

Easily manage requests

Intrigma's request management feature streamlines the process of requesting time off or changes to the schedule. Whether it's a need for a personal day or a last-minute schedule change, the request management system makes it easy for clinical workers to submit their requests and for schedulers to review, approve, or deny them. With Intrigma, you can customize your time off policy, setting rules for what is and isn't allowed, so you can avoid over or under-scheduling. The system also keeps a record of all requests, making it easy to track and manage the requests. Whether you're an employee or a scheduler, Intrigma's request management feature is the solution you need to simplify the time off and scheduling process.

Fill open shifts

Intrigma's Open Shifts feature revolutionizes the way healthcare providers fill Open Shifts. With our advanced scheduling engine, filling Open Shifts has never been easier. Our Open Shifts feature automatically finds clinical workers willing to take extra shifts and assigns them to the open shifts based on their availability and skills. This saves time for the person preparing the schedule and helps reduce staffing costs. Say goodbye to the hassle of manually filling open shifts and hello to a more efficient and cost-effective workforce scheduling solution with Intrigma's Open Shifts feature.

Trade assignments

Intrigma's Trading Assignments feature allows medical workers to trade their scheduled shifts with one another. This feature is designed to help medical workers better manage their work-life balance and reduce scheduling conflicts. By providing a platform for medical workers to trade shifts, Intrigma makes it easier for hospitals and clinics to maintain a fully-staffed schedule. With an intuitive interface, medical workers can quickly and easily request a shift trade, and management can approve or deny the request with just a few clicks. This feature ensures that the right staff is in the right place at the right time, and that everyone is happy with their schedule.

Schedule anytime, anywhere

Intrigma's fairness system is the key to creating schedules that are not only efficient but also equitable. Our system remembers the workloads of each clinical worker over time, ensuring that every member of your medical workforce is given a fair and balanced schedule. With Intrigma, you can say goodbye to overworked employees and hello to a happy, motivated team. With our advanced scheduling algorithms, you can rest assured that your schedules will always be fair, allowing your staff to provide the best possible care for your patients. Get started with Intrigma today and experience a more equitable, more balanced schedule for your entire medical workforce.

Intrigma's request management feature streamlines the process of requesting time off or changes to the schedule. Whether it's a need for a personal day or a last-minute schedule change, the request management system makes it easy for clinical workers to submit their requests and for schedulers to review, approve, or deny them. With Intrigma, you can customize your time off policy, setting rules for what is and isn't allowed, so you can avoid over or under-scheduling. The system also keeps a record of all requests, making it easy to track and manage the requests. Whether you're an employee or a scheduler, Intrigma's request management feature is the solution you need to simplify the time off and scheduling process.

Intrigma's Open Shifts feature revolutionizes the way healthcare providers fill Open Shifts. With our advanced scheduling engine, filling Open Shifts has never been easier. Our Open Shifts feature automatically finds clinical workers willing to take extra shifts and assigns them to the open shifts based on their availability and skills. This saves time for the person preparing the schedule and helps reduce staffing costs. Say goodbye to the hassle of manually filling open shifts and hello to a more efficient and cost-effective workforce scheduling solution with Intrigma's Open Shifts feature.

Intrigma's Trading Assignments feature allows medical workers to trade their scheduled shifts with one another. This feature is designed to help medical workers better manage their work-life balance and reduce scheduling conflicts. By providing a platform for medical workers to trade shifts, Intrigma makes it easier for hospitals and clinics to maintain a fully-staffed schedule. With an intuitive interface, medical workers can quickly and easily request a shift trade, and management can approve or deny the request with just a few clicks. This feature ensures that the right staff is in the right place at the right time, and that everyone is happy with their schedule.

Intrigma's fairness system is the key to creating schedules that are not only efficient but also equitable. Our system remembers the workloads of each clinical worker over time, ensuring that every member of your medical workforce is given a fair and balanced schedule. With Intrigma, you can say goodbye to overworked employees and hello to a happy, motivated team. With our advanced scheduling algorithms, you can rest assured that your schedules will always be fair, allowing your staff to provide the best possible care for your patients. Get started with Intrigma today and experience a more equitable, more balanced schedule for your entire medical workforce.

Boost Staff Satisfaction

Transparent, preference-aware scheduling reduces conflict and supports work-life balance in high-pressure urgent care settings.

Increase Retention and Reduce Burnout

Balanced shift loads, better communication, and mobile flexibility foster happier, longer-tenured teams.

Save Time on Scheduling

Automation cuts hours off the schedule-building process, freeing administrators to focus on patient care.

Minimize Overtime and Locum Dependency

Smart allocation of core staff based on availability and demand avoids excess costs tied to last-minute hires.

Ready to Get Started?

Experience Intrigma’s Urgent Care scheduling software firsthand. Schedule a personalized demo to explore features tailored to your department's needs.

Frequently asked questions

How does Intrigma handle last-minute shift changes?

Eligible providers are automatically notified via web and mobile. Administrators can approve swaps or reassignments in real time.

Can I manage multiple urgent care locations in one platform?

Yes. Intrigma supports scheduling across multiple facilities with location-based filtering and unified or segmented views.

How are shift preferences and fairness managed?

Intrigma’s rules engine accounts for seniority, preferences, and quotas. Fairness reports highlight imbalances before they become issues.

What kind of reports can I generate?

Track open shifts, overtime, time-off usage, provider workload, and more—exportable for audits or planning.

Can Intrigma enforce staffing compliance rules?

Yes. Built-in rule logic ensures that your staffing ratios and policy requirements are always enforced during schedule generation.

Does it reduce time spent building schedules?

Dramatically. Auto-scheduling tools help you build fair, accurate schedules in minutes instead of hours.

Is it mobile-friendly?

Absolutely. Staff can view, update, and sync schedules with their calendar from any smartphone or tablet.