Telemedicine Staffing

Shifting to telemedicine to meet the demand of COVID-19 inquiries from anywhere

Virtual medicine is globally acknowledged for its remote capabilities that simultaneously provide safety precautions and timely advice.

By remotely connecting patients with physicians, nurses, medical specialists and other hospital staff, telemedicine is keeping the public safe from in-person exposure to COVID-19 and other communicable diseases.

With scheduling software that provides real-time aid during medical emergencies and beyond, Intrigma drives efficiency by avoiding understaffing and overstaffing. This enables more patients to be seen efficiently and safely through focused care initiatives.

Covid-19 Telemedicine Solutions:

  • Generate open shifts and notify physicians, nurses, and medical support staff of changes in staffing needs.
  • Creating dedicated Covid-19 staffing units to deal with overflow.
  • Match projected patient volumes with provider efficiency metrics.
  • Enabling shift-splitting to promote flexibility in filling open shifts.
  • Credential tracking and management dashboards. 
  • Tracking overtime for future potential government reimbursement, and setting up specific pay structures for open shifts.
  • Work from centralized, real-time, mobile calendars to add and edit open shifts.
  • Integrate schedules into secure messaging systems, extending trust between users and medical facilities.

To learn more about customized Intrigma solutions, contact our Customer Support team to discuss your healthcare scheduling needs. If you would like to download our Free Scheduler

Click Here.

Staffing the Pandemic

With the unprecedented COVID-19 health crisis continuing to control the public and private landscape around the globe, healthcare providers are struggling to accurately schedule medical care professionals when and where they’re needed.

To help tackle the constant challenge in staffing emergency rooms, hospitals, urgent cares, and telemedicine groups, the healthcare scheduling experts at Intrigma have developed advanced software solutions that prepare schedules up to 90% faster, while helping to address real-time changes during staffing surges.

Surge Staffing Solutions 

Intrigma creates valuable healthcare staffing solutions that provide technological resources for the surging numbers of medical care providers called to the forefront of the world’s fight against the COVID-19 pandemic.

With the technology to identify staffing shortages, and advanced AI to accurately manage schedules for hundreds of physicians in a single network, Intrigma healthcare staffing software automatically generates the best possible shift schedules based on each practice’s requirements. We also have outlined a number of staffing best practices to meet surge staffing volume. 

Covid-19 Solutions:

  • Generate open shifts and notify physicians, nurses, and medical support staff of changes in staffing needs in real-time, to meet increased personnel requirements as needed.
  • Work from centralized, real-time, mobile calendars to add and edit open shifts.
  • Fulfill staffing needs, adjust schedules, and trade assignments remotely from any device.
  • Integrate schedules into secure messaging systems, extending trust between users and medical facilities.

Emergency, outpatient and long-term medical staffing support and solutions

COVID-19 is changing lives, and the healthcare community is being stretched thin by the constant need for additional staff in emergency, outpatient and long-term care facilities.

During an advancing health crisis, delivering immediate staffing solutions for healthcare providers is paramount to public health and safety.

Intrigma‘s software effortlessly addresses the complex staffing requirements of each unique facility.

Innovative and real-time medical staffing is evolving with the healthcare community’s needs, and Intrigma is at the forefront in crafting these impactful solutions. During the Covid-19 outbreak, Intrigma is offering a number of specific tools and features to specifically meet increased patient volumes.

To learn more about customized Intrigma solutions, contact our Customer Support team to discuss your healthcare scheduling needs. If you would like to download our Free Scheduler Click Here.

Free Staff Scheduling

To assist with surge staffing needs during the Covid-19 outbreak, Intrigma is temporarily offering a number of paid features free of charge. The features below will be available to your organization for the next 60 days at no cost should you need them.

Surge staffing and scheduling best practices: 

Posting open shifts with instant notification to your staff to help get additional staff to handle a surge in demand

Increasing the number of sections at no charge 

If you’d like to utilize any of the above tools or have any other items that we can assist you with, please contact our Customer Success team at your convenience:


Thank you for your service during this national time of need.

Intrigma Team

Utilizing Downtimes

As  outpatient facilities, emergency rooms, urgent care services and hospitals continue to operate on the front lines of the coronavirus pandemic, other specialty healthcare offices lay dormant due to stay-at-home orders. Elective surgeries and services have been placed on hold to minimize healthcare traffic and mitigate the spread of COVID-19.

During this unplanned downtime, you can improve your internal operations and patient care plans by streamlining organizational changes before you reopen.

Optimizing administration practices

As a specialty healthcare provider, you may be facing challenges during this downtime. Reevaluating current administrative practices can help make your practice more efficient than it was before.

The scheduling experts at Intrigma invite you to develop a positive approach to returning stability and morale to your office, beginning with customized scheduling solutions for doctors, nurses and other staff.

Implementing efficient scheduling solutions

It’s likely that your immediate concern is for staff well-being. The elephant in the room is the revenue that’s lost every day the forced closure remains in place.

Scheduling solutions can offer more than just flexibility when operations resume. They can quickly and effectively save your company money.

Here’s how:

  • Reduce administrative costs by saving time during schedule preparation.
  • Avoid the cost of overstaffing and understaffing.
  • Produce fair and balanced schedules based on physician and staff specialties to decrease overlaps and shortages at the right time and the right location.
  • Improve patient access to increase appointments that boost revenue.

Streamlining staff reintegration

Unfortunately, there’s no tangible timeline yet for resuming work in the facilities where your healthcare services thrive.

When this difficult time passes, scheduling will be paramount to your success. To provide the seamless staff integration you’ll need, implement Intrigma’s complete healthcare scheduling solutions now:

  • Reduce the time spent building schedules by up to 90%.
  • Make additions, omissions and changes anytime, anywhere, on any device.
  • Adjust last-minute scheduling conflicts, on-call requirements and specialty personnel in seconds.
  • Simplify complicated scheduling workflows.
  • Increase communication to build a better team.

Saving money, reestablishing employee stability and morale, and simplifying administrative tasks will transform your healthcare facility’s operation.

To learn more about customized Intrigma solutions, contact the technology experts today to discuss your healthcare scheduling needs.

The Shortage of Physicians in Rural Areas and How Physician Scheduling Software Can Help

The Shortage of Physicians in Rural Areas and How Physician Scheduling Software Can Help

he Shortage of Physicians in Rural Areas and How Physician Scheduling Software Can Help 5 MIN. READ One of the biggest challenges facing healthcare today is the shortage of physicians in rural areas. Over 45 million Americans, almost 15% of the population, live in rural areas with low populations that have sparse availability of qualified health professionals. These areas are typically in farming communities or in outlying rural neighborhoods, where the nearest major medical center may be at leas

 an hour away. Despite the challenges rural healthcare poses for physicians, it’s nonetheless important for those patients to have adequate access to care.

 Fortunately, scheduling software can help you attract and retain the physicians you need to overcome this challenge. The impact on health The shortage of physicia

ns in rural areas is not only an inconvenience to patients, but it also translates into poor health outcomes. Lack of primary care providers means patients do not get preventative health screenings, and often chronic disease goes unrecognized and untreated until a major illness occurs. At that point, the patient has no choice but to travel to a tertiary care center for treatment. Unfortunately, once they are discharged home, they face the same challenge: nowhere to go for a follow-up or continued care. 



he impact on the cost of care Patients residing in rural areas without physicians nearby often visit the emergency room for situations that could have easily been handled in the office. Sore throats, earaches and common minor illnesses can generate a large emergency room bill and a long wait time for treatment for the patient. High ER copays or lack of insurance coverage may keep the patient from seeking care entirely. A study published by the American Journal of Managed Care showed that out of 11,546 ER visits, 57% were described as truly emergent, 30% of patients had no primary care doctor, and a mere 15% had a follow-up appointment within one week of the ER visit. Additionally, the Healthcare Financial Management Association estimates $8.3 billion is spent annually on ER care that could have been provided in a more suitable, cost-efficient site. Reasons for the physician shortage in rural areas There are 7,200 regions in the United States that are classified as Health Professional Shortage Areas. Of those areas, almost 60% are rural locations, revealing the drastic deficit and dire need for more coverage. Despite the need, physicians are reluctant to practice in rural areas. Physicians state many reasons for their hesitancy to work in rural areas. Although doctors generally get paid more to work in rural areas than in densely populated locations with major medical centers, the long commute times to work and less access to services, complex procedures and research in rural communities makes for a less than ideal situation for docs. Unfortunately, doctors who do actually practice in rural areas have a high burn-out rate. Despite many studies that cite a lower rate of burnout in physicians in rural areas, these doctors often find they are the only provider in the area, and their schedule is always full. They can’t keep up, they can’t get away for vacations and there is no work-life balance. Additionally, there is a lack of specialists to refer to, and physicians may feel uncomfortable managing complex patients that they could easily send to specialty services if they were available. The fear of a bad patient outcome and legal ramifications is a constant pressure. How can physician scheduling software help close the rural healthcare gap? Many large healthcare organizations have used physician scheduling software to help bring better access to healthcare to rural Americans. These progressive organizations realize the value of implanting providers into rural settings. Along with being the right thing to do, it can result in financial benefits for the organization. The physician can be employed by the larger organization and enjoy all the perks while still being accessible to the patients who need them the most. Additionally, splitting a provider’s time between the main campus office and the rural office may translate into increased referrals to specialty services. After all, patients are willing to travel further distances for specialty care if they have a good relationship with a primary care provider who has recommended the referral. This type of multi-location service and scheduling may seem intimidating at first – the potential for scheduling nightmares certainly exists in a situation like this. But this is where Intrigma comes in. Your organization can seamlessly create complex schedules for multiple providers across multiple locations using Intrigma’s advanced scheduling software. Efficient Scheduler for Physicians and Advanced Practitioners can optimize your time spent creating schedules and can help you build a strategy that focuses on the unique scheduling needs of your organization. Scheduling rules automatically avoid costly overstaffing and frustrating understaffing. The software also is user-friendly and allows your providers to input their availability and access their own schedules via their computer or cell phone app. They can easily view their schedule, request time off and make shift swaps right from their fingertips. The ability to share schedules across providers, offices and departments creates transparency that minimizes scheduling conflicts. Even locum tenens, or as-needed providers, can be plugged into existing schedules in the case of an unanticipated leave of absence. Intrigma’s unique modular software allows for interim or emergency changes to the schedule to occur in minutes, instead of the hours it used to take in the past. This adaptability of the software has been instrumental in clinics where patient volumes saw a large increase due to the COVID-19 crisis. Instead of reacting to understaffing, the software analyzes patient census on the go and adapts staffing needs proactively. In rural America, the shortage of physicians is a multi-faceted problem that has been developing for many reasons. One area where you can impact this situation is offering your providers a scheduling platform that they can live with. Allowing your staff to have more control in the creation and maintenance of their schedules is a major driver of provider satisfaction. For more information on how Intrigma can help you recruit and retain qualifi